Onboarding New Employees

Champlain College is committed to a smooth transition for all new employees, and as a supervisor, we know you are too. We're here to help you navigate the process and ensure your employee gets off to a strong start.

After your new employee has accepted their offer of employment, there are some supervisory tasks that you need to do.

  1. Order hardware and software
    • Note: Network, e-mail, Canvas, and Self Service accounts will automatically be created five days prior to the employee’s start date; you do not need to do anything for this to happen. Everyone will automatically have access to personal H: drive, Department Shared I: drive, J: and K.
  2. Hiring Manager: New Hire IS Request Form
  3. Order business cards and name tags
  4. Notify all employees who will work with this employee of the start date for the new hire
  5. Prepare office space including desk supplies

Prior to First Day

Checklist

  1. Confirm the time for computer set-up with the Helpdesk.
  2. Confirm the new phone number with the Helpdesk.
  3. Confirm your new hire is added to calendars and email lists.
  4. Organize a welcome gathering in person or virtually.
  5. Assign a “buddy” employee to answer general questions.
  6. Update departmental website with your new hire’s contact information
  7. Prepare a “First Week” schedule of meetings and tasks that your new hire can refer to during the first week of employment (include a meeting with the immediate supervisor and a lunch with one or more members of the department).

First Day

Checklist

  1. Introduce your new hire to their assigned “buddy”.
  2. Tour of the facility.
  3. Review your department’s safety plan, what happens, and where to go when a fire alarm sounds.
  4. Introductions to the team.
  5. Have lunch with your new employee, or have the assigned buddy have lunch with the new employee.
  6. Make sure your new employee registered their car and ordered a parking pass with the Office of Transportation.
  7. Review initial job assignments and training plans.
  8. Review job description and performance expectations and standards.
  9. Review performance appraisal process.
  10. Review job schedule and hours, including breaks, lunchtime, and overtime.
  11. Review payroll timing, time cards, reporting/requesting time-off policies and procedures.
  12. Explain relationships with other departments.
  13. Review hardware and software, including:
    • E-mail
    • Intranet
    • G-suite
    • Data on shared drives
    • Databases
    • Datatel
    • Oracle
  14. Touch base with your new employee at the end of the day.

People Center

Location

Miller Center at Lakeside Campus
Third Floor Room 331
175 Lakeside Ave, Burlington, VT 05401

Office Hours

Monday – Friday
8:00 AM – 5:00 PM

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