Library Borrowing Policies

Like all libraries, Champlain College Library strives to promote access to resources and materials while at the same time protecting them. Our policies reflect that need for balance between access and preservation.

Policies

  • Champlain College students, faculty, and staff may borrow library materials by presenting their current Champlain College ID. Most students receive their ID during registration. Off-campus students can request an ID card from Compass Student Services in advance of their visit to the library. Alumni and auxiliary employees will be issued cards by a member of the library’s Access Services team upon presenting proof of graduation and/or current employment. Neighbors of the College seeking Guest Borrower privileges should contact circulation@champlain.edu.

    All cards expire at the end of the semester in which they are issued, upon withdrawal from the College, or upon cessation of employment. Use of the Champlain-issued ID constitutes an agreement to abide by all applicable Library policies. Patrons are responsible for all items charged out on their card. Lost or stolen cards should be reported immediately both to Student Services and to the Library. All patrons are advised for their own protection not to loan their cards to other persons or to give materials charged to their accounts to any other person.

    Alumni, Neighbors, Guests, and Retirees may borrow print books from the library. Access to electronic resources, such as ebooks and online databases, and interlibrary loan are only provided for currently enrolled students and currently employed faculty and staff.

  • Circulation policies for general collection books and DVDs:

    Patron Type Item Limit Loan Period Renewal Period
    Undergraduate Students 10 Books 28 Days 28 Days
    3 DVDs 3 Hours – In-library use only 3 Hours – In-library use only
    Graduate Students 15 Books 28 Days 28 Days
    3 DVDs 3 Hours – In-library use only 3 Hours – In-library use only
    Faculty, Staff, Trustees 25 Books 90 Days 30 Days
    3 DVDs 3 Days 3 Days
    Alumni, Sponsored Guests, and Neighbors with Guest Borrowing Card 5 Books 14 Days Must return to the library to renew books
    N/A DVDs N/A N/A
    Reciprocal Borrowers (UVM, St. Mike’s) 10 Books 28 Days 28 Days
    N/A DVDs N/A N/A
    • Patrons who have reached their item maximum will be unable to check out further materials.
    • Books may be renewable unless another patron has requested a “hold” on the book.
    • Books are subject to recall after the first loan period so that high-demand items may be accessible to the largest number of patrons. Patrons receiving a recall notice should return the requested item(s) within 48 hours.

    Circulation policies for other items:

    Item Type Circulation Policy Renewal Policy Notes
    New Books May check out for 14 days 14 Days
    Periodicals/Reference Books In-Library use only N/A
    Course Reserve Students may check out for 3 hours – In-Library Use Only 3 hours if there are no other student requests for the item
    Electronics (in-library use) 3 Hours – In-library use only Not eligible for renewal Headphones, DVDRW drive, digital audio recorder, drawing tablet
    Electronics 24 Hours 24 hours – Unlimited renewals if there are no other requests; Item must be brought to the library to renew Calculators, Chromebooks, energy lamp (HappyLight), portable BluRay/DVD player
    Local Attraction Passes 7 Days 7 days if there are no other requests for the item ECHO Center, VT Historic Parks family pass, VT State Parks punchcard (seasonal)

     

  • Most physical items found in the library catalog can be placed on hold at the library’s Circulation Desk.

    Hold Request Instructions:

    • Search for the item you would like to locate. If using ChampSearch, you will want to click “Retrieve Catalog Item” from the results list for the item you want to request. This will take you to the Classic Library Catalog.
    • Click on the “Request” icon at the top of the screen in the classic catalog.
    • Log in to place the hold using your staff or student ID card number and name.
    • You will receive an automatic email verifying the hold.
      • If the item is available you will be able to pick it up that week. If it is checked out to another patron you will be notified when the item is available.
    • Wait for an email from library staff confirming your requested item is available for pickup.
    • If you are unable to enter the library building (e.g. you are under a quarantine requirement due to illness), we can bring a requested item out to the library’s main entrance for you.

    Direct any questions about this service to circulation@champlain.edu.

  • Champlain College Library does not charge fines for overdue items or bill for lost items with the exception of “library use only” items and items checked out through interlibrary loan. In order to provide equitable access to library materials, we rely on everyone to return the items they borrow when finished with them.

    Patrons are responsible for returning or renewing all items charged to their account on or before the date on which they are due. Any items not returned or renewed on time are considered lost. Multiple lost items on the same patron account may result in borrowing privileges being suspended.

    If you believe that you have lost an item or you have questions about this policy, contact circulation@champlain.edu.

  • Champlain College students, faculty, and staff can renew books online:

    1. Go to the Renew Books page.
    2. Enter your name and ID barcode number. (This is the number on your ID card. If the number begins with “82-“, enter only the digits that appear after the dash; that is, the final seven digits.)
    3. A list of your currently checked out items will appear, and you can renew the books that are eligible for renewal by choosing specific titles and using the Renew Selected Items feature.

    For more information about current loan policies, contact circulation@champlain.edu.

  • Champlain College students and employees may borrow books when visiting University of Vermont’s Howe Library and Saint Michael’s College’s Durick Library through our reciprocal borrowing agreement with those institutions. Additionally, Champlain College faculty members may visit most other academic libraries in Vermont and borrow books if they request a VCAL (Vermont Consortium of Academic Libraries) card from the Champlain College Library in advance.

    To learn more or to request a VCAL card, visit the Reciprocal Borrow and Interlibrary Loan page or place an Interlibrary Loan request.

  • University of Vermont and St. Michael’s College students and employees may check out most print books from the Champlain College Library. To establish borrowing privileges with Champlain College Library, bring your student or employee ID to the library’s front desk to have an account created.

  • Online resources are available to all Champlain students, faculty, and staff, both on- and off-campus. Users will typically be asked to log in using their Champlain username and password to access online resources.