ID/Cash Card

Your Champlain ID serves as your student ID, meal plan card, residence hall key, and even a debit card at certain on- and off-campus locations.

Add Funds to Your Cash Card

How To Obtain Your Champlain ID Card

  • Get Started

    Take a color picture that you are pleased with. Think of this as a DMV photo that you get to approve before it is printed on your ID for the next four years! You do need to be directly facing the camera. The image should be cropped to a square with your face, shoulders and chest centered. Leave plenty of space around the sides and top in case we need to crop! Solid backgrounds are required. It must be identifiably “you” or it will be rejected. Be sure to save the file as a .jpg.

    Upload Your Photo

    Follow these steps to upload your photo:

    1. Locate your student ID number. This number can be found by logging in to Self Service. Click on your username in the top right and select user profile. Your ID # is listed as Colleague ID and can be found just under your name on the left side of the screen. Write down your ID number.
    2. Register with WebCard:
      a. Your username is your Champlain (Colleague) Student ID Number preceded by the number ’82’ (ex: 821234567).
      b. Enter your PIN number as your Champlain Student ID number, WITHOUT the 82.
      c. Enter your Champlain MyMail and create a password
    3. A confirmation email will be sent to you with instructions on completing the activation of your WebCard account.
    4. Once your WebCard account is activated, login and click Upload a Photo, and follow the directions.
    5. You will receive an email indicating whether your photo was rejected. Please do not submit another photo after we have approved your first one. We will not accept another image after approval as we print the ID cards in advance to distribute at Orientation.
    6. Your ID card will be available for pick-up at Orientation!

  • Before You Make a Change

    We are happy to allow you to change your ID photo at any time. Please be aware that there is a $20 fee to get an ID printed with your updated photo. You will need to visit Compass Student Services to pay the fee and pick up your new ID.

    Choosing a Replacement Photo

    Take a color picture that you are pleased with. Think of this as a DMV photo that you get to approve before it is printed on your ID for the next four years! You do need to be directly facing the camera. The image should be cropped to a square with your face, shoulders and chest centered. Leave plenty of space around the sides and top in case we need to crop! Solid backgrounds are required. It must be identifiably “you” or it will be rejected. Be sure to save the file as a .jpg. If you want, you can come by the Compass office and we can take it for you!

    Upload Your Replacement Photo

    Follow these steps to upload your photo:

    1. Log in to WebCard
    2. Click Upload a Photo and follow the directions.
    3. You will receive an email indicating whether your photo was rejected.
    4. Go to Compass Student Services to pay the replacement fee and pick up your new card.

    If you have questions, please contact Compass Student Services at 802-992-1474 or compass@champlain.edu.

  • Please verify that your address on file is correct. Log into Self Service. Click on your username at the top right, then user profile. You can view and edit your address as needed.

    1. Create an account with WebCard.
    2. Locate your student ID number. This number can be found by logging in to Self Service. Click on your username in the top right and select user profile. Your ID # is listed as Colleague ID and can be found just under your name on the left side of the screen. Write down your ID number. Your ID is your Champlain (Colleague) Student ID Number preceded by the number ’82’ (ex: 821234567).
    3. Enter your PIN number as your Champlain Student ID number, WITHOUT the 82.
    4. Enter your Champlain email and password.
    5. A confirmation email will be sent to you with instructions on completing the activation of your WebCard account.
    6. Upload your photo by logging in to WebCard and clicking on upload photo. Please note the photo requirements below.
      • No hats or sunglasses
      • Upper shoulders and head should be centered and facing the camera
      • No photos with multiple people or pets
      • Solid background required, no filters or alterations

    Once your photo has been uploaded, we will print and mail your ID to the address on file. Please reach out to us with any questions by emailing compass@champlain.edu or calling or texting 802-992-1474.

Taking a Photo for Your ID

Solid color background
Good lighting
Directly facing the camera
Cropped to a square
Visible from ribcage up
No hats or sunglasses

sample photo for student ID

Do Not Meet Requirements:

  • student with hat, sunglasses holding up fingers in peace sign

    Solid color background
    Good lighting
    Directly facing the camera
    Cropped to a square
    Visible from ribcage up
    No hats or sunglasses

  • student in front of a map

    Solid color background
    Good lighting
    Directly facing the camera
    Cropped to a square
    Visible from ribcage up
    No hats or sunglasses

  • student in dark lighting

    Solid color background
    Good lighting
    Directly facing the camera
    Cropped to a square
    Visible from ribcage up
    No hats or sunglasses

Video: How to Upload Your ID Photo

ID Card Services

Now that you’ve created an account with WebCard, all you have to do is login to access the following services.

  • Note: If you created a WebCard account to upload a photo for your Champlain ID Card, you already completed these initial steps. To make a Cash Card Deposit, please see ‘Making Deposits to Cash Card & Flex.’

    To set up access to your Champlain Cash Card account:

    Go to: https://webcard.champlain.edu/student/login.php

    1. Click on the link, Not Registered? Click Here to Sign Up.
    2. Enter your Champlain Student ID Number as your User Name, including the 82. (Do not include the dash between the 82 and your Student ID number)
    3. Enter your PIN number as your Champlain Student ID number, WITHOUT the 82.
    4. Enter your Champlain MyMail and create a password.
    5. A confirmation email will be sent to you with instructions on completing the activation of your web card account.

    If you have questions, please contact Compass Student Services at 802-992-1474 or compass@champlain.edu.

  • Login to WebCard to check for Cash Card, Retail Flex, Commuter and Employee Meal Plan balances after initially activating your account online.

  • Deposit Online

    Add funds to a Cash Card or Flex account by visiting our deposit page.

    • A $20 minimum deposit is required and the maximum deposit is $500 per day.
    • Flex is non-refundable and expires at the end of the academic year.
    • Cash Card is refundable when a student/employee departs from Champlain College (less a $10 processing fee).

    You may deposit funds securely online to your Cash Card or Retail Flex account 24 hours a day; please allow one business day for web deposits to be updated to your account. Deposits on Fridays will be updated by Monday evening.

    You may log in to your Champlain Cash Card account to check for Cash Card, Retail Flex, and Commuter or Employee Meal Plan Balances. To purchase an Employee Dining Plan, visit Compass Student Services or learn more here.

    Deposit at the Kiosk

    You may make cash deposits only using the self-service kiosk located on the fitness center level of IDX 6:30 AM – 12:00 AM Monday – Friday and 11:00 AM – 12:00 AM. Saturday & Sunday. An ATM is located on the campus store level of CCM.

    Deposit In Person

    You may make deposits using cash, check, or credit/debit in person at Compass Student Services 9:00 AM – 5:00 PM Monday – Friday.

  • Want to know where your money went? View your transaction history by clicking Spending History in the left hand menu. You can select a date range and view your transactions for those dates. You can view all transactions across all accounts by selecting All Plans from the Accounts drop down menu, or select a specific account.

  • Want to know when your account balance is low? You can do this and more by turning on notifications at the bottom of the left hand menu. You can add a cell phone number for texts and/or an email address to receive notifications. Once you have added your contact information, you’ll turn on the notifications you would like to receive. Please note that not all notifications in the menu are available. You can be notified of: a balance drops below a set amount, mobile receipts, a transaction greater than a set amount, photo upload, and laundry notifications.

  • Did you lose your card? You can report your card lost in WebCard. This will deactivate the card so no one can use it to access buildings or pay for things! This option is listed in the left hand menu. Don’t forget to pick up a new ID at Compass Student Services in Perry Hall. The fee for replacement cards is $20.

  • Regretting the photo you used for your ID card? You can submit a new one and get a new card for a $20 fee. This option is listed in the left side menu. Once you submit the photo, come by Compass Student Services in Perry Hall to pay the fee and pick up your new ID!

ID Card Frequently Asked Questions

Please review our ID Card Use and Replacement Policy and reach out if you have further questions.

Compass Student Services

Location

Perry Hall, 1st Floor
251 S Willard St, Burlington, VT 05401

Office Hours

Monday, Wednesday – Friday
8:30 AM – 5:00 PM

Tuesday
8:30 AM – 4:00 PM

Contact Us